Split your service charges fairly
Enter a cost item, pick an allocation key and see what each unit pays straight away — by floor area, unit count, percentage or consumption.
Indicative. In Protiva every share is split pro rata over the occupied days of the leases; vacancy is for the owner's account.
Indicative and not legal advice. The final allocation depends on your lease and the statutory rules; check the provisions per building.
Four ways to split
By floor area
Each unit pays in proportion to its square metres. Common for communal costs.
Equally per unit
The total cost split equally across the number of units — the default for residential.
Fixed percentage
A fixed share per unit, as in the lease or the deed of division.
By consumption
Based on sub-meter readings — the fairest key for energy and water.
This tool splits a single cost item. In Protiva you produce the complete service charge settlement: multiple items, sub-meters, linked purchase invoices and automatic settlement invoices. See the pricing.
Frequently asked questions
Which allocation key should I use?
That depends on the cost item and your lease. Consumption-related costs (energy, water) are best split on actual consumption via sub-meters; fixed communal costs often by floor area or equally per unit. For residential property the default is equally across the number of units, unless there is good reason for another key.
What about vacancy and tenant changes?
In Protiva every per-unit share is split pro rata over the occupied days of the leases. If a unit stands empty for part of the year, that part is for the owner's account and is not passed on. This tool gives the split per unit; the platform handles the time apportionment.
Do I have to support the settlement with invoices?
Yes. For residential property you must provide a specification based on the actual costs within six months of the calendar year end. In Protiva you link the purchase invoices to the cost items, so the settlement is demonstrably correct.
Produce your service charge settlement in Protiva
Collect advances, link costs, allocate and settle — automatically and within the deadline.