Everything a property owner needs, in one place
From property to final settlement: Protiva brings your buildings, tenants, leases and documents into one environment and takes the paperwork off your hands. No more scattered spreadsheets, folders and emails.
One platform, every task covered
Properties & portfolio
Record your buildings with address, year of construction and characteristics — filled in automatically from PDOK/BAG — and keep your whole portfolio in view.
Tenants & leases
Manage tenants and leases with history, deadlines and documents in a single file per property.
Document management + AI
Upload or email your documents; AI reads and links them to the right property — and you can simply ask your archive a question.
Service charges
Collect advances and settle up annually using allocation keys. Read about service charges.
Long-term maintenance plan
Plan major maintenance ahead and set money aside per property. Read about the long-term maintenance plan.
Rent indexation
A legally correct annual rent increase based on the CBS consumer price index. Read more about rent indexation.
WWS rent check
Work out the maximum rent and the segment of your home with the WWS points calculator.
Digital signing
Assemble a lease from a template and have it signed digitally with full legal force.
Loans issued
Lend money to a counterparty with automatic instalment invoices. Read about loans issued.
Short-stay letting
Holiday and winter lets with their own rate calendar, occupancy figures and tourist tax. Read about short-stay letting.
Your own booking page
A public page per holiday rental where guests request without commission. See the booking page.
Inbox & purchase invoices
Incoming post and invoices arrive in your inbox, get recognised and are linked to the right property.
Accounting & reports
Bank connection, costs by category and a VAT return prepared for you. Read about accounting & reports.
Requests & tickets
Tenants report problems through their portal; you turn them into a work order for your supplier.
From property to settlement, in one flow
You add a property, link the tenant and the lease, and from that moment the routine work runs itself: invoicing every month, indexation every year, documents that file themselves and a dashboard that is always right.
Curious about the full flow? See how it works.
- ✓ Properties and tenants recorded centrally
- ✓ Automatic invoicing and CPI indexation
- ✓ Documents recognised and linked by AI
- ✓ Returns and deadlines always in view
Starter starts at €25/mo for 2 properties, Essential at €75/mo for up to 10. See all prices, or find out whether you're a private landlord, an investor or a managing agent.
Frequently asked questions
What exactly does Protiva give the owner?
Property management, tenants and leases, document management with AI, a financial dashboard, automatic invoicing, rent indexation, a WWS rent check, digital signing, purchase invoices, a bank connection with costs by category, a prepared VAT return, a complete reporting suite and tenant requests — all in one environment. No more stitching separate tools together.
Do I have to enter all the property data myself?
No. When you create a property, Protiva fills in the address, year of construction, floor area and use type automatically from the Dutch data stack (PDOK/BAG), and retrieves the energy label where it can. Documents are read by AI and linked to the right property.
What does it cost, and is the tenant portal really free?
Starter starts at €25/mo (2 properties, +€10 per extra property) and Essential at €75/mo (up to 10 properties, +€5 per extra property). The tenant portal, the supplier portal and identity verification of your tenant are always included free, whichever plan you're on.
Is my data secure and GDPR-proof?
Yes. All data and AI processing stay in the EU. Documents are stored securely and we keep an audit trail on sensitive actions.
Ready to manage your property the smarter way?
Start today for free. Add your first property and let Protiva do the paperwork.