Your rent invoices itself
The right rent invoice every month, created and sent automatically — with service charges, extra costs and the deposit. Gapless numbering per portfolio and a tidy invoice register.
Invoicing without the manual work
Monthly, automatically
Based on your leases, Protiva creates the rent invoices every month — created and sent automatically, as many days in advance as you like.
A complete invoice
Base rent, service charges, extra costs and deposit — every item on the right line under the right VAT treatment.
Email or post
Send by email or by post, one at a time or in bulk for a whole run of invoices at once.
Gapless numbering
Numbered per portfolio in a format you set — an auditable register.
Your own invoice template
Your own house style per portfolio, with your logo and payment details on the PDF.
Invoicing and collection in one flow
If an invoice stays open, rent collection picks it up by itself: from payment reminder to formal notice with the statutory collection costs and interest. Invoicing and collection flow seamlessly into each other.
Loans you have issued ride along too: an instalment invoice every month, alongside your rent invoices.
- ✓ A monthly rent invoice per lease
- ✓ Sent automatically, singly or in bulk
- ✓ Straight on to reminders and notices
- ✓ Instalment invoices for loans issued
Collect the money instead of waiting for a transfer
Per lease you choose whether the tenant transfers the money themselves or you collect it by direct debit. For direct debit, Protiva generates a SEPA file (pain.008) in one click that you upload to your own bank — you stay in control, without a separate collection agency.
Open direct-debit invoices automatically appear in the To collect overview. If a collection bounces, you process that from your bank connection and the invoice goes back to open.
- ✓ Per lease: direct debit or self-transfer
- ✓ SEPA direct debit file (pain.008) in one click
- ✓ Invoices land in “To collect” automatically
- ✓ Bounced collections handled from your bank feed
You upload the direct debit file to your bank yourself; Protiva does not collect on your behalf. Direct debit requires a mandate from your tenant and a direct debit contract with your bank.
Invoicing is in every plan, including Essential. See the complete offering for the property owner, or read how it works.
Frequently asked questions
Does Protiva create the rent invoices automatically every month?
Yes. Based on your leases, Protiva generates the monthly rent invoices with the base rent, service charges and any extra costs. Per portfolio you set whether they are created and sent automatically, and how many days in advance.
Can I have the invoices sent by post as well?
Yes. Invoices go by email by default, but you can also have them sent by post. Sending works one at a time or in bulk for a whole run of invoices at once.
How does invoice numbering work?
Protiva numbers gaplessly per portfolio, in a configurable format (including a portfolio code). That gives you a tidy, auditable invoice register — exactly what the tax authority wants to see.
Are service charges and the deposit included?
Yes. Service charge advances ride along on the monthly invoice; the deposit can be a separate invoice or spread over instalments. Anything that counts as a prepayment (advances, deposit) is excluded from turnover in your return figures.
Does Protiva support SEPA direct debit?
Yes. Per lease you choose direct debit or self-transfer. For the direct debit invoices Protiva generates a SEPA file (pain.008) that you upload to your own bank — so Protiva does not collect on your behalf. You record the tenant's mandate on the tenant, the counterparty or the lease; bounced collections are handled through your bank connection.
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