Your documents read themselves
Just ask: “What's the deposit on property X?” — and get the answer. Protiva reads, classifies and links your documents automatically, so you get the answer without digging through folders.
Inbox and triage with OCR
Upload a document or email it to your inbox. Protiva reads the contents — scanned PDFs too, thanks to OCR — works out what kind of document it is and suggests which property, tenant or lease it belongs to.
You confirm with one click. Anything unambiguous is linked automatically; anything in doubt lands on the triage pile.
- ✓ Upload or forward to your inbox
- ✓ Automatic recognition of the document type
- ✓ OCR for scanned and photographed papers
- ✓ A suggested link to a property, tenant or lease
Purchase invoices, processed automatically
Supplier invoices are recognised and read out: supplier, amount, VAT and due date come out ready to use. Protiva links the invoice to the right property, so your costs per building are always right — with nothing retyped.
Just ask your archive a question
- ✓ “What's the deposit on property X?”
- ✓ “When does the energy label for Kerkstraat expire?”
- ✓ “Which leases end this year?”
- ✓ An answer with a reference to the source document
Protiva searches your documents by meaning, not just by keyword. You get an immediate answer to questions in plain language, with a reference to the document the answer came from — so you can always check it.
EU data, GDPR-proof
All your documents and all AI processing stay inside the European Union, in encrypted storage. Protiva is built on an “EU region first” principle, so you meet the GDPR without having to work at it.
Document management works together with the connected sources and everything the property owner needs. See the pricing.
Frequently asked questions
Which documents does Protiva recognise?
Leases, valuations, energy labels, maintenance reports, purchase invoices and most correspondence. Protiva reads the contents, determines the type and links the document to the right property, tenant or lease — scanned PDFs included, thanks to OCR.
How do I ask a question about my archive?
Type your question in plain language, for example "What's the deposit on property X?" or "When does the energy label for Kerkstraat expire?". Protiva searches your documents and gives the answer with a reference to the source, so you can verify it.
Where is my data, and is that GDPR-proof?
All your documents and the AI processing stay within the EU. Protiva processes nothing outside Europe and uses encrypted storage, so you meet the GDPR without having to think about it.
Ready to manage your property the smarter way?
Start today for free. Add your first property and let Protiva do the paperwork.